Priced Like a Workforce, Not Software.

Like a workforce, not a software plan. A $29 user license for each person who manages work, tracks progress, or logs in, billed annually, or $35 month to month, with the AI Strategist included. Then the work your AI Employees do, billed by the minute they actually work, plus $99 a month for the AI Employee Workstation, the machine it works on. That $99 is per AI Employee, not per process, and one AI Employee can be trained on thousands of different jobs. Your own recording prices that part, free, in minutes. On top of that there is a one-time fine-tuning cost per process, most between $500 and $3,000, quoted from your recording before you spend anything. There is no add-on to buy, and cross-company peer insights are included if you turn them on.

Yes, completely. The AI recording tool and the resulting visual process diagrams are free with no limits, no credit card, and no obligation. Record your team doing a job and within minutes you will have a complete process flow diagram, for any job, no matter how complex. You are welcome to use it purely for documentation, training, and onboarding. When your diagram is built, AI also begins building the AI Employee automation behind it, and the notification email includes a quote for the one-time fine-tuning, so if you ever decide to automate you will already know the cost. Until you say go, you pay nothing. See how the recording tool works.

It is included in your user license. Every seat is $29 a month billed annually, $35 month to month, and the AI Strategist comes with it. No separate charge, no switch to find, and no meter on how much it watches or how many improvements it finds.

Peer insights let your AI Strategist compare your operation with anonymized data from the best performers in your field, so it can show you not just where you are losing money but how the leaders avoid it. They are included at no extra charge. The network is built from data other companies have chosen to contribute, and yours does not join it by default: an authorized administrator turns the feature on for your account, and then each process is opted in individually. You can opt any process back out at any time, which removes it from the roll-up. Everything is anonymized and aggregated; your data is never shared in a way that identifies your company.

Not necessarily. Anyone who only needs to respond to the occasional work item can do it straight from their email inbox, with no license and no login. A user license is for the people who work inside ProcessPlan itself, managing work, tracking progress, or logging in, and you add or remove licenses as your team changes.

You are billed only when an AI Employee is actively performing work: clicking, typing, reading documents, making decisions. Idle time between jobs is not billed. Think of it like an employee who works the hours you set and is only on the clock when there is work to do. The rate is $0.20 a minute. Work is billed through the month as it is completed.

It would, if nothing else pulled the other way. Three things do. Every minute is in the audit trail and timestamped, so you can see what was being done in it. Your AI Strategist works to make each job shorter and tells you what that took off your bill, so the same work costs you less as time goes on. And our team keeps tuning every AI Employee in production at no extra charge, against a target of better than human speed.

We did look at charging per completed job instead. The trouble is that a process is rarely captured perfectly on the first attempt. Real work turns up exceptions nobody thought to mention, and each one takes our team time to build and test. A per-job price would have to carry that risk by guessing high, and you would pay for the guess. The minute is the honest unit: you pay for work that actually happened, and you can go and check it.

You set the working hours for each AI Employee, the same as you would for anyone else on the team, so it never runs outside the window you choose. An AI Employee bills only for the minutes it is actually working, so idle time never costs you anything. Your own recording shows what the job takes a person today, and an AI Employee is held to a target of beating it. Every minute is timestamped in the audit trail, so you can see what was being done in it, and your AI Strategist tracks what each run costs and works to bring that cost down. Our team keeps tuning every AI Employee in production at no extra charge.

Your own recording tells you what a run should cost before you commit to anything, and your AI Strategist keeps that figure next to what you are actually spending. If the two start to part company it tells you the same day, with what changed and what it wants to do about it. Nobody has to go looking.

The machine your AI Employee works on: an environment of its own, similar to giving a remote worker their own computer. Billing starts when your AI Employee starts learning the job, so it has somewhere to work from day one. Our team owning the job, running and managing the AI Employee, working through the exceptions and making it more efficient, is in the hourly rate rather than in this $99, so there is no management fee anywhere. It is dedicated rather than shared because your AI Employee holds your credentials and signs into your systems as itself, which keeps those credentials off shared infrastructure. One workstation to one AI Employee, and that one AI Employee can be trained on thousands of different jobs.

Then people do it, and nothing about that is unusual. Your people keep whatever you want them to keep, they work alongside your AI Employees either way, and a user license is all that costs.

No. One AI Employee can be trained on thousands of different jobs, and the workstation is per AI Employee, not per process. Your second process does not add another monthly fee, and neither does your fiftieth. One is usually enough. You only add a second AI Employee when you want two jobs running at the same moment, since each one works on a machine of its own, and your AI Strategist will tell you when you reach that point.

After you record a process, AI builds the diagram and begins building the AI Employee automation automatically, both free. Fine-tuning is the one-time step that makes the automation ready for real production work: generalizing it beyond the exact recording, adding exception handling, and testing. Despite the name, no AI model is being trained. We are refining the steps your AI Employee will follow to do the job, and your data is never used to train a model. Most processes fall between $500 and $3,000, and the price is based on process length and complexity, so we do not pretend a single number fits every job. You never have to guess at yours: the recorder prices your specific process from your own recording, and the quote arrives in the notification email you receive when your diagram is built, before you have spent anything. The same quoted price works either way you choose: pay it as a one-time fee and our team does the fine-tuning for you turnkey, or apply it as a training fee and we train your team to do it themselves.

Only if you want to. The one setup step, fine-tuning an automation for production, is your choice: our team does it for the one-time fee quoted in your diagram-ready email, or that same quote is applied as a training fee and we train your team to handle it in-house. Either way, once an AI Employee is in production our team runs and manages it, with no separate management fee.

Yes. Change your license count, opt processes in or out of peer insights, and change the working hours your AI Employees run, all as your needs change. Pay month to month and cancel any time, keeping access through the end of your billing period. The AI Strategist is not something you can accidentally turn off, because it comes with every seat. If you do stop paying, the recording tool and every process diagram you have built stay yours free, forever. What stops is the AI Strategist, your live process instances, and your automations.

The 14-day free trial gives you full access to the ProcessPlan platform: process recording, AI mapping, the AI Strategist, running live process instances, and a sample of AI Employee capabilities. No credit card required. You just need a valid business email address (no Gmail, Hotmail, iCloud, or temporary emails). When the trial ends, the recording tool and every process diagram you have built stay yours free, forever. What stops is the AI Strategist, your live process instances, and your automations.